Editing Typology
Source (in part): The Levels of Edit. Van Buren, Robert and Mary Fran Buehler. JPL Publication 80-1.
Coordination Edit
Planning and Estimating
Attending planning meetings
Formulating specifications
Preparing time and cost estimates
Maintaining Records
Status reports, chronologies, time and effort reports
Recording authorizations
Scheduling and Scheduling Tracking
Manuscript Markup
Marking document tracking information on documents
Marking non-textual information to associate it with document
Specifying publication information (copyright, access, etc.)
Allocating responsibility for errors and their costs
Monitoring and Liaison
Monitoring production (preparation and actual runs)
Preparing work requests
Communicating job requirements to support groups
Maintaining contact with subject-area specialists (and authors)
Maintaining review and production schedule
Reviewing process as required
Policy Edit
All Required Document Elements in Place
Cover and tile page
Spine information
Credit Statements
TOC(s)
Abstract
Half title page
Page numbers
Non-Textual elements captioned
Consistent use of and presence for degree heads
Heads appear in TOC consistently
Complete citations for references to other documents
Appropriate measurement system (ISO, etc.) for document
No inappropriate or judgmental statements
No advertising statements or endorsements
Page layouts and their content follow corporate standards
All necessary disclaimers are present
Integrity Edit
TOC(s) agree with all heads
Page numbers agree with TOC(s)
All non-textual, reference, notes, and appendices are cited
Each text citation to non-textual, reference, notes, and appendices is complete
No incorrectly numbered or lettered sequences
No two text headers or non-textual elements are identical
Reference between or among text elements are accurate
Document identification (spine, title page, running heads) is consistent
Non variable document elements (pub. no., title, vol., spine copy) are expressed consistently throughout all volumes or parts of a series
The content of future volumes are not discussed in the document
The document's subject matter in a series agrees with references made to that document in earlier or companion volumes
Screening Edit
Grammar and Mechanics
Spelling
Subject-verb agreement
Complete sentences
Incomprehensible statements based on missing information
Non-textual elements are reproducible
All non-textual elements labeled to identify invariant and component(s)
All non-textual elements are titled
Ascertain the state of photographic non-textual elements
Copy Clarification
Clarify unreadable copy
Identify end-of-line hyphens for retention
Delete unwanted or inappropriate emphasis techniques
Indicate rules for non-textual elements
Mark mathematics and specialized symbologies
Indicate symbols and Greek letters as necessary
Indicate sub- and superscript positions
Indicate acceptable equation breaks
Arrange material to facilitate type composition
Indicate inking requirements
Code document for photocomposition
Indicate the tops of non-textual elements
Place crop marks on photographs
Tell graphics personnel the level of detail in non-textual elements that must be preserved
Collect identifying numbers for all existing non-textual material that will be used in this document
Indicate the parts of non-textual information which require special emphasis for the graphic artist
Format Edit
Typographic specification
Body, header, specialized notices, emphasis,
design, and non-
textual elements type specifications
Leading and column width
Position of type for cover, major breaks, typical page grid
Indentation practices
Justification practices
Positioning for runover lines, lists, and non-textual elements
Layout
Positioning for all page elements
Page orientation and foldout requirements
Non-textual elements
Width(s), typography
Positioning runover lines in non-text callouts
Positioning axis labels
Positioning titles and labels
Style Edit
Word Usage (Make sure to refer to style guides.)
Capitalization related to content (Earth v. earth)
Spelling form acceptable (disk v. disc)
Word compounding and hyphenation in unit modifiers (nonparallel v. nonparallel; solid state v. solid-state)
Use of project or organization nomenclature
Symbol Usage
Form and construction of numerals: (level one, level 1, first level)
Form and use of specialized symbols, acronyms, and
abbreviations
(especially units of measure)
Use of specialized typography in the treatment of symbols
Specialized spacing—both horizontal and vertical—in using specialized symbols
Bibliographic reference style
Sequencing of citations and elements cited
Consistent callouts on all non-textual elements
Language Edit
Spelling and Grammar
Spelling correct
Grammar and syntax
Punctuation
Usage
Cohesion terms (pronouns, redundancy, transitions)
Language parallelism
Words and phrases in lists
Headings
Grammatical constructions
Conciseness
Identify erroneous terminology
Define all abbreviations, acronyms, and symbols as required
Completeness of mathematical and scientific equations
Substantive Edit
Overall Publication
Title reflects the content and purpose
Abstract accurately represents content
The Introduction and Summary/Conclusions offer that material
Appendices have acceptable format and content
Material is grouped in a logical and consistent manner
Parallel ideas are given equal weight
Subordinate ideas are logically subordinate
Topic importance is reflected in their heading levels
Repetition and redundancy are used appropriately for cohesion
Logical discrepancies are explained
Missing material is brought to subject area specialist attention
Irrelevant or inappropriate information is identified for deletion
Glossary for symbols, abbreviations and the like
Need for additional documentation
Need for permissions is brought to authors' attention
Non-textual Information
Design is standard and correct
Information is complete
Similar information presented in similar form
Titles appropriate, especially in series
Mathematical powers are expressed accurately
Similarities and differences are obvious
Placement in relation to text
Callouts consistent with text
Excessive detail deleted
Scales added to photos as required